Centre administrator

Details

964691
Canterbury Christ Church
30/10/2017
2 Months
12 hours per week
Smart Casual
 

Pay

£9.76
£1.18
 

Description

The Centre for Work-Based Learning and Continuing Development is a new Centre within the Faculty of Health and Wellbeing which provides flexible, responsive and bespoke packages of learning to meet the continuing development needs of individuals, teams, services or organisations. This may be through recognised programmes of learning for example a Foundation Degree to support those who are not registered, a top-up degree for registered diplomats and MSc for those who wish to advance their knowledge and skills. The Centre may also work with employers to deliver and validate in-house training either in a stand-alone format or as part of a programme of learning; facilitate in-house learning; deliver Master Classes and bespoke training. The focus of the Centre is the recognition of learning which occurs through work, at work and for work.

The Centre has a body of expertise in supporting work-based learners; developing and delivering work-based learning; working with employers to design flexible and bespoke learning packages including accredited and non-accredited short courses; facilitating and accrediting employer-led and employer delivered learning.
The main purpose of the role is to ensure the smooth running of the Centre’s Office and the Centre’s work, liaising professionally and effectively with internal and external contacts.

Summary of main duties:

•To support the Director with administrative duties, and as required members of the Centre.
•To be the first point of contact for the Centre and act positively to support reputation management.
•Support for the Director, including proactive and responsive diary management, management of emails and other correspondence.
•Maintain an effective system for bringing forward papers for the Centre as required in preparation for meetings, committees and events.
•Organise meetings, coordinate agendas, take minutes and follow up on actions for meetings chaired by the Director or nominee.
•With the Director, manage staff key information including staff personal files, staff information database, staff annual leave, absence.
•Prepare and manage paper/e-work, frequently of a sensitive or confidential nature.
•Prepare and manage Centre orders and invoices.
•Provide appropriate support for key Centre projects and activities as required.


Qualifications
GCSE A-C, or equivalent, in English and Mathematics;
NVQ Level 2, or equivalent, in office/secretarial skills

Skills and attributes
Excellent written and oral communication skills;
Able to work under own initiative and as part of a team, using strong interpersonal skills;
Organised and methodical approach to work, and supporting others;
Able to deal diplomatically with a wide range of situations, within expectations of confidentiality;
Confident user of Microsoft Office software.

Experience
Experience and full working knowledge of administrative activities, including diary management;
Experience of working to tight deadlines and balancing competing priorities within a busy environment;
Experience of dealing with sensitive and confidential issues.
Canterbury Christ Church University
Must be available to interview on the 25th October